STATE OF DELAWARE




 

Delaware Health and Social 
Services
Division of Management Services
"DMS Serving Those Who Serve 
Delaware"


 
    
Specifications and Contract Documents No. RB-03-09
for
Eggs

Required for use by:
Various State Agencies
for the month of August 2008  


Deposit:		  	 Waived
Performance Bond:		 Waived
Date Due:			 July 15, 2008
Time:				 10:30 am Local Time					
	
				













			Delaware Health and Social Services
			Main Administration Building-South Loop
			Division of Management Services
			Procurement Branch-Room 262
			1901 North DuPont Highway
			New Castle, Delaware  19720






                   Invitation to Bid RB-03-09

Sealed bids for Eggs for Various Delaware State Agencies must be 
received by the Delaware Health & Social Services, Main Administration 
Building-South Loop, Procurement Branch-Room 262, 1901 North DuPont 
Highway, New Castle, DE 19720, until 10:30 A.M. Local Time on July 15, 
2008 at which time they will be opened, read and recorded.

Specifications may be obtained at the above office. Phone: (302) 255-
9292.

Please Note:  The following paragraphs hereby become part of the 
General Terms and Conditions of this bid.

1, 2, 3.1, 3.42, 4.1, 5.2, 6.1, 7.2, 7.6, 7.8, 9.1, 10.1,   

11.1, 11.2, 12.1, 13.1, 16.1, 16.2, 17.3, 18.1, 19.1, 20.1, 

20.2, 23.1, 23.4 and 25. 

http://www.dhss.delaware.gov/dhss/rfp/dhssrfp.htm.
Contact Person: Debbie Donovan (302) 255-9292

Note to Vendors:   
Your bid must be signed and all information on the signature page 
completed.
If you do not intend to submit a bid and you wish to be kept on our 
mailing list you are required to return the face sheet with "NO BID" 
stated on the front with your company's name, address and signature.

Important: 
All Bids must have the four (4) digit Contract number on the outside of 
the envelope. If this number is omitted your Bid will immediately be 
rejected.

Delivery Instructions:
It is the responsibility of the bidder to assure that the Proposal/Bid 
has been received by the Department of Health and Social Services by 
the deadline. To insure that your Bid is in the above office on the 
date and time specified, there are three (3) recommended methods of 
delivery.

	*	Hand Delivery
	*	Federal Express
	*	UPS  

For further bidding information please contact:

	Buyer:	Debbie Donovan
 			Delaware Health and Social Services
			Main Administration Building-South Loop
			Division of Management Services
			Procurement Branch-Room 262
			1901 North DuPont Highway
			New Castle, Delaware  19720
		


Additional Terms and Conditions

Billing:
The successful vendor is required to “Bill as Shipped” to respective ordering 
Agency(s). Ordering Agencies shall provide at a minimum the contract number, 
ship to and bill to address, contract name and phone number.

Payment:
The Agencies or School districts involved will authorize and process for 
payment each invoice within thirty (30) days after the date of receipt. The 
contractor or vendor must accept full payment by procurement (credit) card and 
or conventional check and/or other electronic means at the State’s option, 
without imposing any additional fees, costs or conditions.

Product Substitution:
All items delivered during the life of the contract shall be of the same type 
and manufacture as specified unless specific approval is given by DHSS-DMS-
Procurement to do otherwise. Substitutions may require the submission of 
written specifications and product evaluation prior to any approvals being 
granted.

Ordering Procedure:
Successful contractors are required to have either a local telephone number 
with the area code or a toll free number to accept collect calls. Each Agency 
is responsible for placing their orders and may be accomplished by written 
purchase order, telephone, fax or computer on-line systems. 

Hold Harmless:
The contractor agrees that it shall indemnify and hold the State of Delaware 
and all its agencies harmless from and against all claims for injury, loss of 
life or damage to or loss of use of property cause or alleged to be caused by 
acts or omissions of the contractor, its employees and invitees on or about the 
premises and which arise out of the contractor’s performance or failure to 
perform as specified in the Agreement.

Force Majeure:
Neither the contractor nor the ordering Agency shall be held liable for non-
performance under the terms and conditions of this contract due, but not 
limited to, government restriction, strike, flood, fire or unforeseen 
catastrophe beyond either party’s control. Each party shall notify the other in 
writing of any situation that may prevent performance under the terms and 
conditions of this contract.

Vendor Emergency Response Point of Contact:
The awarded vendor’s shall provide the name’s telephone number or cell phone 
number’s of those individuals who can be contacted twenty four (24) hours a 
day, seven days a week where there is a critical need for commodities or 
services when the Governor of the State of Delaware declares a State of 
Emergency under the Delaware Emergency Operations Plan April 2005. Failure to 
provide this information could render the bid as non-responsive.

Contact Person:
Address:
Phone Number:
Cell Phone Number(s):