Delaware Health
And Social Services
DIVISION OF MANAGEMENT SERVICES

			PROCUREMENT


          				DATE:  March 04, 2009

  PSC#854

		
COMMUNITY OUTREACH FOR TOBACCO PREVENTION 
AND CONTROL PROGRAMS 

						
           FOR
      
      
	DIVISION OF PUBLIC HEALTH  


	
            Date Due: 	APRIL 09, 2009 
11:15 AM
      
      
ADDENDUM # 1
      	
				PLEASE NOTE:
	
THE ATTACHED SHEETS HEREBY BECOME A 
PART OF THE ABOVE MENTIONED BID.


							___________________________
							SANDRA S. SKELLEY, CPPO
					PROCUREMENT ADMINISTRATOR
							(302)255-9291


							_____________________________	
							LISA MOORE 744-1010


 PSCO-854 Community Outreach for Tobacco Prevention and 
Control Programs 
Pre-bid Meeting March 4, 2009 
Questions and Answers

Q1: Who is the incumbent and how long have they had this contract over 
the past 9 years?

A1: American Lung Association of Delaware for the past nine years.

Q2: The RFP asks that $300K be awarded to at least 15 community groups 
with a maximum award of $10K.  If there are less than 30 groups awarded 
funds, what are DPH's expectations about how the residual funds should be handled? (I 
realize that has not been the case, just curious).

A2:  Please note that we are changing the requirement (Page 9 #1) from 15 to be at 
least 20 community groups. Any residual funds should be reallocated to other items 
in the scope of services as directed by DPH.

Q3: Is it a requirement to subcontract with businesses listed with the Delaware Office of 
Minority and Women Business Enterprise?  How is this criteria applied under the RFP 
Proposal Evaluation Criteria? 

A3:  It is encouraged but not required.  This is applied under the “Qualifications of 
Vendor” portion of the evaluation criteria specifically: Demonstrates the ability to 
collaborate with agencies, groups, or individuals, to realize the project’s goals.  	
	
Q4: Can we gain access to the winning RFP for this contract from three years ago? Or 
from last year?

A4:  A Freedom of Information Act  (FOIA) request  would need to be submitted in 
writing to Sandra Skelley.  Her address is in the RFP.

Q5: Are we able to receive a list of past mini-grant recipients?

A5: Yes.  (See attachments)

Q6: Do you get the money from the CDC?

A6: This contract will use a combination of funds from the federal Centers for 
Disease Control and Prevention and the Delaware Health Fund.

Q7: I know that there is a separate contract for media. Would the successful bidder work 
with the media contractor or create materials themselves? 
A7: It could be a combination.  The successful bidder might develop their own fliers, 
brochures, and news letters directly related to their programs.  The media contractor 
has advertised the availability of mini grant availability in newspapers and on the 
radio. 

Q7a: Where would the successful bidder get the prevention messages?

A7a:  From the media contractor or DPH.

Q8:  Are digital signatures acceptable?

A8:  Yes.