Current Suspected Overdose Deaths in Delaware for 2020: Get Help Now!
HEALTH CARE PROVIDERS: Check eligibility and apply for Health Care Relief Fund funds
Division of Public Health COVID-19 Testing Data Breach Call Center: 1-833-791-1663 (9 a.m.-9 p.m. Mon-Fri)
|• Intellectual/Developmental Disabilities;
• Home Health Care Agencies;
• Long-Term Care;
• Behavioral Health; and
• Hospital Systems.
|• Technology – Upgrades to technology needed to support telehealth and social distancing
• Environmental Modifications & Supply – Items such as personal protective equipment (PPE), physical office changes, or air filtration equipment
• Resiliency Funds – Will be administered by Healthy Communities Delaware to address the disproportionate impact of COVID-19 on communities of color.
|• Licensed Delaware business/nonprofit;
• Was operating on or before February 1, 2020;
• Serve patients or clients in Delaware; and
• Agrees to the terms & conditions of the grant.
Applicants must serve clients in Delaware and have been in operation as of February 1, 2020.
What can I do to qualify as a Long Term Care Provider?
Long Term Care (LTC) providers must be a nursing home or assisted living facility licensed by the Delaware Division of Health Care Quality (DHCQ).
Applicants must serve clients in Delaware and have been in operation as of February 1, 2020.
What can I do to qualify as a Behavioral Health or Substance Use Disorder provider?
For the Health Care Relief Fund, a Behavioral Health/Substance Use Disorder (BH/SUD) provider was defined as an entity identified by Delaware’s Division of Substance Abuse and Mental Health (DSAMH) as rendering BH/SUD services to Delawareans as well as other BH/SUD provider entities who had Delaware Medicaid/CHIP claims (fee-for-service or managed care) incurred in the fourth quarter of calendar year 2019 based on common BH/SUD-related taxonomy codes applicable to the billing provider on the claim. State-operated vendors, non-BH/SUD providers, providers affiliated with hospitals or out-of-state entities were excluded.
What is the formula based on?
Information about the formulas will be released as application information is made available.
Intellectual/Developmental Disabilities Formula:
Intellectual/Developmental Disabilities Home and Community-Based Service Providers requesting funds for unexpected expenses directly related to the COVID-19 pandemic will be awarded up to 4% of the agency’s CY2019 Home and Community-Based claims from January 1, 2019 through December 31, 2019.
Claims payments were arrayed by provider and each provider’s proportion of the total was computed. The percentage of total Medicaid/CHIP claims payments was then applied to the total HHA Relief Fund amount to create provider-specific relief fund payment amounts.
For example, if HHA entity #123 had 2.50% of the Medicaid/CHIP claims payments, HHA entity #123 is eligible to receive up to 2.50% of the total HHA Relief Fund amount. Each provider listed can receive up to their respective amount.
Eligible HHA providers who did not receive an industry award amount under this category may be eligible for a subject area award.
To see what your HHA entity could be eligible for, check this list: Home Health Agency
Long Term Care Providers Formula:
The LTC industry distribution formula was based on a multi-step process. First, of the total LTC Relief Fund amount, 70%, was allocated to nursing facilities serving the Medicaid/CHIP program. The remaining 30% was allocated to all other providers. The 70% was distributed to each Nursing Facility (NF) based on estimated Medicaid/CHIP paid bed days (i.e., utilization) in the fourth quarter of calendar year 2019 incurred fee-for-service and managed care claims data. For example, if Medicaid/CHIP NF #1 had 3.50% of total Medicaid NF day utilization, Medicaid/CHIP NF #1 would be eligible to receive up to 3.50% of the 70% (less the amounts directed to two NFs with low/no utilization data). Each provider listed can receive up to their respective amount listed.
The remaining 30% was distributed to each remaining Nursing Facility and Assisted Living provider based on the distribution of State licensed beds as provided by the Delaware Division of Health Care Quality as of October 21, 2020. For example, if Assisted Living provider #456 had 5.25% of the total of State licensed beds in this group, assisted living provider #456 would be eligible to receive up to 5.25% of the 30%. Each provider listed may receive up to their respective amount.
Eligible LTC providers who did not receive an industry award amount under this category may be eligible for a subject area award.
To see what your facility could be eligible for, check this list: Long Term Care Formula
Providers that own more than one LTC entity may submit one application on behalf of all entities, provided that they list the names of the covered entities in their application.
Behavioral Health/Substance Use Disorder Formula:
The Behavioral Health/Substance Use Disorder (BH/SUD) industry distribution formula was primarily based on the proportion of total Medicaid/CHIP fee-for-service and managed care claim payments incurred in the fourth quarter of calendar year 2019 (4Q CY2019) combined with any direct vendor payments that DSAMH made for services incurred in the 4Q CY2019 attributed to each provider. Inpatient hospital, I/DD, non-BH/SUD or IMD related services were excluded.
Due to a large volume of provider entities having low claims/vendor payments, any provider entity with claims/vendor payments less than $5,000.00 in total from the 4Q CY2019 was assigned an up to $2,500.00 relief fund amount. This resulted in $580,000.00 of the total BH/SUD $15,000,000.00 fund being initially allocated. The remaining $14,420,000.00 was then distributed to each remaining provider based on the proportion of total Medicaid/CHIP claims plus DSAMH vendor payments from the 4Q CY2019 for those providers.
For example, if BH/SUD entity #012 had 2.50% of total claims/vendor payments, BH/SUD entity #012 was assigned 2.50% of $14,420,000.00. Each provider listed can receive up to their respective amount. Eligible BH/SUD providers who did not receive an industry award amount under this category may be eligible for a subject area award.To see what your facility could be eligible for, check this list: Behavioral Health Formula
What are eligible expenditures for industry-based awards?
Eligible expenses for the Health Care Relief Fund must comply with all terms of the application and Terms & Conditions set by DHSS.
|• supplies used to provide health care services for possible or actual COVID-19 patients;
• equipment used to provide health care services for possible or actual COVID-19 patients;
• workforce training (i.e. infection control training) related to the COVID-19 pandemic;
• developing and staffing emergency operation centers;
• reporting COVID-19 test results to federal, state, or local governments;
• building or constructing temporary structures to expand capacity for COVID-19 patient care or to provide health care services to non-COVID-19 patients in a separate area from where COVID-19 patients are being treated; and
• acquiring additional resources, including facilities, equipment, supplies, health care practices, staffing, and technology to expand or preserve care delivery related to the COVID-19 pandemic.
|• Expenditures related to the costs of business interruption caused by required closures related to the COVID-19 pandemic; AND
• Expenditures necessary to ensure that capacity to provide services post-pandemic is preserved; AND
• Services and items for which your organization did not already receive any State or Federal grant or relief funding for COVID-19 related expenses; AND
• Meet all other requirements for Delaware’s Health Care Relief Fund for industry-specific grants
For the industry-based groups, the following may be eligible:
|• New staff or overtime needed to respond to the COVID-19 pandemic; AND
• Staff whose salaries & benefits were not included in the most recent budget prior to March 27, 2020; AND
• Time & effort can be documented as related to the pandemic response; AND
• The organization has retained payroll records.
If the reimbursement is related to network adequacy, payroll may be eligible; however, those expenses must be documented in line with all requirements for network adequacy payments.
To receive an award from this fund, applicants must fill out an application form, a signed certification form, a line-item budget, and a 12 month financial statement listing the applicant’s CY 2019 operating budget. Submission instructions will be included once the applications is available.
How can I find out if I am eligible for the Technology and/or Environmental Modification Funds?
Applicants must be a health care organization or provider serving clients or patients in Delaware and have been in operation as of February 1, 2020. Eligible applicants must have an active license from the Division of Health Care Quality (DHCQ) or from the Division of Professional Regulation (DPR). A list of eligible DPR licenses can be found below. Applicants who have received funding from a Health Care Relief Fund industry-based program are ineligible to apply for any subject-based fund.
What are the licensure categories that are eligible to apply for the Environmental or Technology Funds?
Eligible industries are listed below. Please be advised that awards will not be made to individuals; awards are granted to businesses or health care organizations.
• Acupuncture Detox
• Art Therapy
• Chemical Dependency Professionals
• Counselors of Mental Health
• Eastern Medicine Practitioner
• Genetic Counselor
• Marriage and Family Therapy
• Massage and Bodywork
• Medical Practice
• Mental Health
• Midwife (non-Nursing)
• Occupational Therapy
• Physical Therapy
• Physician Assistant
• Respiratory Care
• Social Workers
• Speech Pathology
Awards will be allocated as follows:
|• Under $100,000 in operating expenses, maximum award of $10,000
• $100,001- $500,000 in operating expenses, maximum award of $20,000
• $500,001 - $1,000,000 in operating expenses, maximum award of $40,000
• $1,000,000 - $5,000,000 in operating expenses, maximum award of $100,000
• $5,000,001 or more in operating expenses, maximum award of $150,000
Community Resiliency Fund applications and guidelines for eligibility are available here: https://dhss.delaware.gov/dms/caresact/crf.html
The Health Trade Organization Resiliency Fund will assist health care industry trade and member organizations help their members pivot to adapt to providing services during the pandemic. Eligible expenses could include funds for strategic planning or trainings. This is not an exhaustive list, review the Department of the Treasury guidance and FAQ documents for specific requirements.
What is the Health Trade Organization Relief Fund?
The Health Trade Organization Relief Fund will assist health care industry trade and professional organizations help their members pivot to adapt to providing services during the pandemic. Eligible expenses could include funds for strategic planning or trainings. This is not an exhaustive list, review the Department of the Treasury guidance and FAQ documents for specific requirements.
Applicants must be a health care trade or membership organization in Delaware and have been in operation as of February 1, 2020. Applicants who have received funding from a Health Care Relief Fund industry-based program are ineligible to apply for any subject-based fund.
|1. An application with basic organizational information
2. A certification agreeing to the Terms & Conditions of receiving Delaware CARES Act funds
3. Line item budget of request for relief funds
4. 12-month financial statement listing the applicant’s Calendar Year (CY) 2019 operating budget (subject area applicants only).
However, if you do not have a preferred format, one that can be used is available here: Sample Template
If your organization does not have one, please register here. You will need to register in order to receive payment if your application is approved. Failure to do so may delay receipt of your award. Additional information is available at the State of Delaware eSupplier Portal. The eSupplier Portal is only for securely registering for a new supplier or updating an existing supplier record.
The Esupplier poral does not have payment information or status of any payments, grant applications, etc. Please allow 4-5- weeks for review & processing of applications and awards. If you have questions about the status of your award, please contact DHSS_CaresQuestions@delaware.gov
I started the process to get an FSF supplier ID, but don’t have it yet. Can I still submit?
Yes! Please continue along the process. It is currently taking 7-10 days for a new registration to be approved because of all the internal steps necessary to ensure information is accurate.
How can I find out if I have an FSF supplier ID?
You can all the FSF Supplier Maintenance team. Typically organizations have identified individuals within their financial and/or accounting offices to work with the State. The individual calling in will need to know the organization’s Tax ID number (Social Security Number or Employer Identification Number), Business Name and/or the “Doing Business As” name, and an address currently listed on the supplier record. Information will only be released to those identified as a “responsible party” in State accounting records.
You may need to leave a voicemail due to high call volume. If leaving a voicemail, clearly provide the name of the business and spell it.